Check out these example uses for rule-only templates, and adapt them to your business needs.


Before you start

You’ll need an Admin login to eDesk in order to view, create and edit templates.


Autoresponding to common queries

Create a rule-only template to automatically answer those common customer questions that come up again and again.

Example: Automatically send a prewritten answer when your customers ask “How do I return my Amazon order?”

All you need to do is set up a rule-only template that does the following:

  • automatically respond with a prewritten message that contains a hyperlink to Amazon’s Return Policy page.
  • add the tag “Returns” and “Customer enquiries” to the ticket.
  • set the status to Resolved. 


For a better customer experience, you can even set up the response to appear as if it comes from someone in your team during office hours.

Click here for step-by-step instructions.

Autoresponding when your Support Agents are busy

Need to take the pressure off your Support Agents so that they can deliver a great customer experience even when they are facing high volumes of customer queries? Instruct eDesk to respond with an acknowledgement to your customer’s message by setting up a rule-only template for peak times.

Example: Autorespond to your customers with an acknowledgement between 11am and 1pm on weekdays.

Simply set up a rule-only template that does the following for tickets that arrive between 11am and 1pm:

  • automatically respond with a prewritten message that thanks the customer for their message and informs them that a member of the Care Team will be in touch before 5pm.
  • add the tag “Autoacknowledged”, so that Support Agents know that the customer has been contacted but expects a follow-up.


Click here for step-by-step instructions.

Autoresponding to messages that contain keywords

You can set up eDesk to trigger autoresponses based on the content in a customer message. 

Example: Autorespond to your customers if the message contains a request like “Do you offer a bespoke service?”, “I would like to know how much a custom chair costs? ”, or  “I need a quote for a chair made from cedar.”

The rule-only template will:

  • automatically respond with a prewritten message thats informs the customer that a member of our dedicated team will contact them personally within 3 hours.


Click here for step-by-step instructions.


What’s next?

Click here to learn about all the different types of template that you can use with eDesk.